Partnership Policy
CYIS welcomes any organization, in line with its Ethical Guidelines, to express an interest in becoming a partner that is interested in advancing our mission, vision, and strategy. This partnership should be mutually beneficial to both sides. CYIS will base its decision of moving forward the partnership on these principles.
Definition of 'partnership'
"A collaborative relationship between two or more parties that have agreed to work together, that is based on trust, equality and mutual understanding, and focuses on the pursuit of common goals that cannot be accomplished by the partners on their own."
Criteria for working with a partner organization
To form a partnership with CYIS, the partner should:
Be willing and able to commit to helping CYIS advance its mission, vision, and strategy.
Be willing to declare its source of funding should CYIS request this.
Be willing to make the partnership and the report on its activities publicly available.
Please note that any potential partner whose source of funding is an organization from which CYIS would not accept funding under the restrictions of our policy on commercial sponsorship will be subject to a higher level of scrutiny. Before entering into a formal arrangement, or even moving beyond informal discussions, any such potential partnership would require implicit approval from the CYIS Governing Board. Sources of funding must not, either in reality or perception, threaten or undermine CYIS' autonomy, editorial independence, or reputation.
The partner organization and CYIS will be required to commit to the following:
To identify a representative from each organization to serve as the key contact points.
To develop and implement a plan of joint activity.
To facilitate opportunities for members of each organization to be involved in the partner’s activities.
To contribute to promotion and advocacy of each organization by linking to the other's websites.
To provide financial support for the attendance of meetings related to the partnership.
Exploring a potential CYIS-wide partnership
Informal conversation with a designated member of the CYIS Executive Team to assess the likelihood of the two organizations’ potential for synergy. During these conversations, with guidance from the partnership policy, we will review joint needs, benefits, and costs for the partners.
CYIS' Senior Management Team (SMT) will review the assessment of joint needs, benefits, and costs, and approve or refuse the further development of the partnership, with an explanation for the decision taken.
If SMT approves further development of the partnership, both organizations will agree to a workplan with clear roles and responsibilities; this may sometimes take the form of a Memorandum of Understanding if the relationship is going to be a long-standing and strategic partnership.
The decision will be communicated to the senior decision-maker of the partner organization.
If approved, the partnership will be announced publicly on the websites of both organizations.
Role of CYIS Groups in developing partnerships
CYIS should develop partnerships appropriate to advancing the aims of the group and in line with the criteria outlined above. They are at liberty to form their own relationships in line with this policy and in their sphere of influence but must not breach existing commitments that CYIS has entered, e.g. with our publishers. CYIS will be asked, as part of the monitoring process, to inform CYIS of all their strategic partnerships. If opportunities arise for wider collaboration, CYIS members should discuss this with the leaders of the relevant groups and if it is an opportunity for CYIS as a whole, they need to discuss this with the SMT.
CYISs also play an important role in implementing the organization wide strategic partnerships. For each partnership, the relevant CYIS will be approached and will be asked to engage in the partnership development process, as well as the implementation of the joint activities. Depending on the complexity of the partnership and its possible strategic value for CYIS, a working group, involving members from CYIS, may be established to give strategic guidance to a partnership.
Evaluation of the partnership
The Group leader responsible, or the SMT, will evaluate, in discussion with the partner, a partnership after the first year and then every three years to determine if the partnership remains valuable to both organizations. If the partnership is determined to be in jeopardy, the partner will be notified. The partner will have three months (or another period as may have been agreed in an MoU) to discuss and negotiate with CYIS a plan of renewed meaningful activities to revitalize the partnership; otherwise, it will be terminated.
Termination of partnership
CYIS reserves the right to terminate any partnership for any reason at any time. Some reasons for immediate termination include, but are not limited to:
Serious violation of the criteria for being a partner
Misuse or misrepresentation of the quality of the partnership with CYIS
Unwillingness to fulfil the responsibilities they agreed to upon acceptance of the partnership
Serious misconduct by the partner that conflicts with CYIS' vision, mission and principles and/or brings CYIS into disrepute
These will be evaluated on a case-by-case basis and will be decided by SMT and the Board.