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Name, Head Office, Duration


General Assembly


Corporate Purpose


Board of Directors


Structure of the Association


Accounts and Budget


Members of the Association


Dissolution and Liquidation



The Center for Youth and International Studies (CYIS) ASBL, rue du Parnasse 14, 1050 IXELLES




The undersigned founder:


Cursaru Ioan-Andrei, born on January 7, 1996 in Bucharest (Romania) and domiciled at the Foyer Européenne, 17 rue Traversière, 1210 Saint-Josse-ten-Noode, Brussels.


The undersigned co-founders:


Gaff Rebecca, born on August 31, 1995 in Glasgow (United Kingdom) and domiciled at 10 rue du Marché aux Herbes in 1000 Brussels.


Consoli Stefano, born October 14, 1989 in Rome (Italy) and residing at 14 Rue du Parnasse in 1050 Ixelles.


The meeting in Assembly on December 2, 2020 agreed to form the a.s.b.l. “The Center for Youth and International Studies asbl” and have adopted the following statutes.



Section 1


The Association takes the name: “The Center for Youth and International Studies”, hereinafter called CYIS or “the Association”.


The Association is governed by these statutes and the Companies and Associations Code.


The Founder Cursaru Ioan-Andrei has the founder right to exercise majority control over the Association.


Section 2


The legal address of CYIS is Rue du Parnasse 14, 1050 Ixelles.


By decision of the General Meeting, published in the Annexes to the Belgian Official Gazette in the month of this date, the registered office may be transferred to any other place in Belgium.


The email address is and the website


Section 3


The Association is constituted for an unlimited duration. It can be dissolved at any time. 




Section 4


The association has the following objectives:

● Make a global, adaptive, independent contribution, based on facts, solutions and objective insights in the politico-military, economic-environmental and humanitarian fields;

● Provide a platform allowing young people to access the activities of the association and to get in touch with the main decision-makers in the politico-military, economic-environmental and humanitarian fields;

● Promote an intergenerational dialogue on the main global risks in terms of security, economy and environment, and humanitarian assistance.


The Association can carry out all acts and all procedures that are related to these objectives in the broadest sense. The Association does not pursue financial or commercial goals. To achieve its objectives, the Association may undertake all activities to enable the achievement of its goals. To do this, it may in particular become a member of national and international institutions or organizations.




Section 5


The Association is made up of the following:

● The Board of Directors

● Executive Management

○ The Research Directorate with its Research Dimensions, Regional Centers and Editorial Unit

○ The Operational Branch

● Members


Section 6


1. The Board of Directors are responsible for the preparation of all strategic and political matters of the Association

2. The Founder, Cursaru Ioan-Andrei, is automatically the Chair of the Board and has the final decision on all voting procedures  

3. All votes are of equal value within the Members of the Board of Directors

4. The Board of Directors is always composed of a minimum of three members

5. The Chief Executive Officer of CYIS (hereafter Chief Executive) and Members of the Executive Management are automatically part of the Board of Directors

6. Full Members of the Association can be appointed by the Board of Directors if a motion on their appointment passes.


Section 7


1. The Executive Management is responsible for all research and operational matters of the Association

2. Members of the Executive Board are members of the association for an indefinite period, with the possibility of terminating their mandate at any time or extending their mandate on an annual basis.

3. The Chief Executive directs the Executive Management of the Association which defines the orientation of research and operations

4. The Chief Executive builds lasting partnerships with public and private stakeholders to enhance the network and reach of the association


Section 8


1. The Research Branch is headed by the Chief of Research, who is responsible for the overall research direction of the Research Branch to meet the strategic objectives of the Association;

2. The Research Branch is made up of the Research Dimensions, each Dimension is made up of Programs which are the specific research areas of the Dimension, and each Program is made up of Projects. Additionally the Research Branch has Regional Centre which provide a regional lens to the overall Research of the Association. 

3. The Research Branch has an Editorial Unit to support the output of written and audio-visual content.


Section 9


1. The Operational Branch is headed by the Chief of Operations, who is responsible for all operational matters in terms of technicality, legal formalities, finance, communication, outreach and liaison.




Section 10


The Association is made up of full, contributor or honorary members. The number of active members cannot be less than three. Their number is unlimited.


The formalities and conditions concerning membership and withdrawal of members are determined by the Internal Rules (I.R..). All members agree to abide by the statutes and this ROI.


Section 10.1


Are full members:

1. The parties to this deed, founders or partners.

2. All individuals who actively contribute to all of the Association's activities as members of the Research Branch or the Operational Branch.

3. Members whose application will be accepted by the Board of Directors.


Their membership can be extended each year through the payment of the annual membership fee at the beginning of the new administrative year.


Section 10.2


Any natural person who makes a written request to the Board of Directors and pays the membership fee may become a full member of the Association. The Board of Directors decides on this request. In this case, and before examining any other question, the next General Meeting is called upon to ratify the decision of the Board of Directors.


Their membership lasts for a year or part of a year, depending on their initial request, and can be renewed. If they apply for renewal of their membership, the next General Assembly will decide on the renewal; otherwise, it will ratify the termination of their membership.


Section 10.3


The Board of Directors may unanimously decide to consecrate a member to the rank of honorary member due to considerations placing him as such that he has provided symbolic assistance to the association or that he has a special status. .


All former members of the Board of Directors have the right to become an honorary member upon request.


Section 11


Effective members and adherents are free to withdraw from the association at any time by submitting their resignation in writing to the Board of Directors.


The exclusion of a full member can only be pronounced by the General Assembly, speaking by secret ballot, by a two-thirds majority of the votes present or represented.


The exclusion of a member may be pronounced by the Board of Directors. If necessary, the next General Assembly ratifies this decision. Non-compliance with the statutes, serious breaches of the R.O.I., the laws of honor and propriety, serious misconduct, actions or words, which could tarnish the honorability or the consideration which the association must enjoy, the violation of professional secrecy, death, bankruptcy, failure to be present or represented at three consecutive General Assemblies, are acts which may lead to the exclusion of a member.


The Board of Directors may suspend the members, until the decision of the General Assembly. The resigning, suspended or expelled member, as well as the creditors, heirs or assigns of the deceased or bankrupt member (for a legal person), have no right to the social funds of the association. They may not claim or require any statement, rendering of accounts, reimbursement of contributions, affixing of seals, or inventory.


Section 12


The Board of Directors keeps a register of members in accordance with article 9.3 of the Companies and Associations Code.


Section 13


The members do not contract any personal obligation relating to the commitments of the association.




Section 14


All members of the association sit in the General Assembly. Only full members have the right to vote. Adherent members have the right to attend General Meetings and to express themselves there like full members.


Each member may be represented by a proxy if a written proxy is submitted at least seven (7) days before the Meeting.


The Board of Directors may invite any person to all or part of the General Assembly as an observer or consultant.


Section 15


The General Meeting has the powers expressly granted to it by law or the articles of association. Are in particular reserved to its competence:

1. Amendments to the social statutes;

2. The appointment and removal of directors;

3. Where appropriate, the appointment and dismissal of auditors, and the fixing of their remuneration in the event that remuneration is granted;

4. The discharge to be granted to the administrators and auditors, if applicable; 5. Approval of budgets and accounts;

6. Voluntary dissolution of the association;

7. Exclusions of members;

8. The transformation of the association into a company with a social purpose;

9. Any assumptions or statutes so require.


Section 16


At least one General Assembly must be held each association year.


The General Assembly is convened by the Board of Directors in the cases provided for by law and the association may hold an Extraordinary General Assembly at any time by decision of the Board of Directors, in particular at the request of one third of the effective members.


Section 17


All members of the association must be convened to the General Assembly by the Board of Directors by ordinary letter, e-mail, fax or public poster on the official website of the association at least fifteen (15) days before the 'Assembly.


The convocation mentions the days, times and places of the meeting. The agenda is also mentioned in the convocation. Any proposal signed by a quarter of the members must be placed on the agenda. Except in the cases provided for in the Companies and Associations Code, the Meeting may validly deliberate on points that are not mentioned on the agenda.


Section 18


The General Assembly is chaired by the Chief Executive Officer or by one of the members of the Board of Directors or by a full member appointed by the Board of Directors.


Section 19


The General Assembly may validly deliberate regardless of the number of members present or represented, except for the exceptions provided for by law or these statutes. The decisions of the General Assembly are adopted by a simple majority of the votes duly cast, except in cases where it is decided otherwise by law or these statutes. In the event of a tie vote, that of the Chief Executive Officer or the director replacing him is decisive. In the event of a tie in a vote by secret ballot, the proposal is rejected.


Are excluded from the quorums of vote and majority the white votes, null and the abstentions. When the quorum of attendance is not reached at the first General Meeting duly convened, a second meeting of the Meeting cannot be held less than 15 days after the sending of the second notice. The decision will then be final, regardless of the number of members present or represented at the General Assembly.


Section 20


The General Assembly can only validly deliberate on the modification of the statutes, on the exclusion of members or on the transformation into a company for social purposes in accordance with the special conditions of quorum of presence and majority required by the Code of Companies and Associations. . The General Assembly can validly deliberate on the dissolution of the association only in accordance with the special conditions of quorum of presence required by the Code of Companies and Associations and with a four-fifths majority.


Section 21


The decisions of the Meeting are recorded in a register of minutes countersigned by the Chief Executive Officer and a director. This register is kept at the registered office where all members at broad sense can take cognizance of it but without moving the register, after written request to the Board of Directors with which the member must agree on the date and time of the consultation. All amendments to the articles of association are filed, in a coordinated version, with the registry of the Commercial Court without delay and published, by the clerk and by extracts in the Annexes to the Monitor in accordance with the Companies and Associations Code. The same applies to all acts relating to the appointment or termination of office of directors and, where applicable, auditors.



Section 22


The members of the Board of Directors are:


Ioan-Andrei Cursaru: Chief Executive;

Stefano Consoli: Chief of Operations;

Sophia Mason: Director of Humanitarian Dimension 

Georgios Christos Kostaras: Director of Politico-Military Dimension


The General Meeting reserves the right to increase the number of directors without prior modification of the articles of association.


The outgoing members of the Board of Directors are eligible for re-election.


The administrators do not contract, because of their function, any personal obligation and are only responsible, vis-à-vis the association, for the execution of their mandate.


Section 23


The daily management of the association is ensured by the administrators acting individually or jointly.


Section 24


In the event of a vacancy during a term of office, a provisional director may be appointed by the Board of Directors, the next General Meeting being called upon to ratify this decision. In this case, he completes the term of office of the director he replaces.


If no appointment is made, the Board of Directors will fill the vacant position.

Section 25


The Board meets whenever the needs of the association or the I.R.. require it and whenever a third of its members so request. Notices are sent by the Chief Executive or the Chief of Operation or, failing that, by a director, by simple letter, e-mail, fax or even verbally, at least two calendar days before the date of the meeting. They contain the agenda, the date and place where the meeting will be held. Attached to this mailing are the documents submitted for discussion by the Board of Directors.


If, exceptionally, they prove to be unavailable at the time of the convocation, they must be able to be consulted before said Board meeting.


The Board deliberates validly regardless of the number of members present or represented, unless legal, regulatory or statutory provisions to the contrary.


Its decisions are taken by a simple majority of votes, the Chief Executive Officer having the option of doubling his vote in the event of a tie vote. Each director has one vote and can only benefit from a maximum power of attorney. In the event of a tie in a vote by secret ballot, the proposal is rejected. A director may be represented on the Board by another director, holder of a written power of attorney appointing him by name.


Its decisions are recorded in the form of minutes, countersigned by the Managing Director and recorded in a special register. This register is kept at the registered office. Any active member, justifying a legitimate interest, can read it without moving the register.

Section 26


The Board of Directors has the most extensive powers for the administration and management of the association. Only acts reserved by law or these statutes to the General Assembly are excluded from its jurisdiction.


The Board of Directors manages all the affairs of the association, represents the association in all judicial and extrajudicial acts.


Legal actions, both plaintiff and defendant, are brought or supported in the name of the association by the Board of Directors, on the proceedings and diligences of the latter.


As for liability to customers, a liability clause and a full explanation thereof will be provided to them.


The administrators, the people delegated to the daily management, as well as the people authorized to represent the association, do not contract, because of their functions, any personal obligation relating to the commitments of the association.


Section 27


The Board of Directors draws up the accounts for the past year in accordance with the provisions of the Code of Companies and Associations as well as the budget for the following year and submits them to the approval of the Annual General Meeting. The accounts are filed in accordance with the Companies and Associations Code.


Section 28


The financial year of the association extends from September 1 to August 31 of each year. It is divided into three (3) sessions (S) as follows:


● S1: from September to December

● S2: January to April

● S3: May to August


Section 29


The association has a common fund deposited in one or more bank accounts registered in the name of the association, hereinafter referred to as “Center for Youth and International Studies accounts” or “CYIS accounts”.


Signatories to CYIS accounts are always the Director and the Chief of Operations. If necessary, a full member of CYIS can be appointed as interim signatory.




Section 30


In the event of voluntary dissolution, the General Meeting or, failing that, the court will appoint one or more liquidators. It will also determine the powers and terms of the liquidation.


Section 31


In the event of dissolution, after settlement of the debts, the assets will possibly be transferred to the foundation or the association which pursues a goal similar to that of the association.


Failing the application of this clause, the assets will be devolved as follows: the goods brought, given or bequeathed to the association will be returned to the respective authors of the said contributions, gifts or legacies or to their heirs and assigns, provided that claim is made by the interested parties in the year of the dissolution.


Section 32

Everything that is not explicitly provided for in these statutes remains subject to the Companies and Associations Code.



The costs of this act, annexes and employees, are the sole responsibility of the association formed hereunder.


The first financial year will end on August 31, 2021.


The statutes - defined in the thirty-two articles specified below, drawn up on 10 typed sheets - form an integral part of this deed.


Done in Ixelles, December 2, 2020.


Read and approved


Signatures of voters:


Ioan-Andrei Cursaru 


Stefano Consoli


Letter of Engagement




Financial Arrangements








Governing Law






Digital Signatures


Further Details Annex




This Letter of Engagement (LoE) outlines the framework for cooperation and collaboration between CYIS and the Member in various fields, including but not limited to research, event management, communication, and outreach campaigns. This LoE  is to confirm that you have been appointed to take up a volunteering opportunity of an Member at the Center for Youth and International Studies (CYIS), with the option to extend or terminate your appointment at any time. This opportunity is seen as part of ongoing work experience to further enhance your knowledge and skill-set in your field of study.




We will provide an induction explaining what we do and provide training to assist you, to meet the standards we expect from volunteers and to ensure your health and safety.


In order to complete the formalities of your volunteering opportunity, we would ask you to note the following points: 


  • During the time you are attached to the CYIS as a volunteer, you will not be classed as an employee. As such, you will therefore not be entitled to claim or receive any benefits of that of an employee.


  • You have been selected on a mutually agreed ad hoc, remote and flexible assignment for an indeterminate period with the objective of gaining work experience, and an insight into the CYIS, as well as providing your expertise in your relevant field. Within this period you are permitted to state that you represent the Organisation.

  • On any written correspondence, should you need to include a job title, the following format should be used: Advisor to the Board at the Center for Youth and International Studies.

  • You have agreed to attend work at the Centre for on  ad hoc, remote and flexible basis. if you are unable to attend any part of your volunteering opportunity when expected, please notify the CYIS Board in advance at


All confidential information of the CYIS which you obtain during the course of your voluntary opportunity must not be used, discussed or disclosed to any person who is not working in the Organisation either during or at the time after the expiry of your volunteer opportunity.


We are pleased that you have agreed to accept this voluntary unpaid experience and hope that you will enjoy your time at the CYIS, finding it a pleasant and stimulating environment


a. CYIS Responsibilities:

i. CYIS will provide expertise and resources related to youth-oriented research.

ii. CYIS will assist in event management and coordination.

iii. CYIS will support communication and outreach campaigns.

iv. CYIS will provide unlimited access to resources in terms of access to content, events and the software and hardware suite of minimum-viable products.


b. Member Responsibilities:

i. Enhancing the vision, mission and values of CYIS in the rapidly changing security landscape;

ii. Adapting dynamically the strategy, tactics and consequent uniform and synchronoise objectives of the Centre organisational structures;

iii. Transforming the organisational structures, flows, risk management, performance, career  and development plans, and advising, as well as contributing with insights, on key strategic cross-dimensional and regional issues for the CYIS Management to achieve the strategic objectives of the Centre towards 2030.

iv. Participating in strategic engagement opportunities as a keynote speaker providing insights on key organisational and research policies.


Further details of the specific partnership between CYIS and the Member may be outlined in an annex to this LoE. Such annex, once agreed upon by both parties, shall be considered an integral part of this LoE and shall carry the same weight and effect as the main body of this document.


Financial arrangements for joint projects and activities will be determined on a case-by-case basis through separate agreements or project-specific budgets.



This LoE shall commence on the date of signing and remain in effect for an indeterminate period, unless terminated by either party with a written notice of 30 days. It may be renewed by the same duration an unlimited amount of times.



Both parties agree to maintain the confidentiality of any sensitive information shared during the course of their collaboration.



Any amendments or changes to this LoE must be made in writing and mutually agreed upon by both parties.



Either party may terminate this LoE with written notice to the other party if there is a material breach of the terms and conditions outlined herein.



This LoE shall be governed by and construed in accordance with the laws of Belgium.



This LoE is signed digitally, with each party retaining one digital copy of it. Digital signatures on this LoE shall have the same legal effect as physical signatures. The signature can be done electronically on the Advisory Membership Page by agreeing to the contents of the LoE and our Statues.

2. Objectives
V. Financial Arrangemets
3 Resposabilities
IV. Further Deails Annex
VI. Duraton
VII. Conidentiality
VIII. Amendment
IX. Amendment
X. Govenin Law
XI. Digital Signaue
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